CHARMS Fundraising Entrees Explained

The following letter is from our booster club treasurer:

Dear Band Students and Parents,

There has been some confusion regarding the Rock-a-thon entries that show up on the student financial statements in CHARMS.  I am sending out this message to clear things up.

As the Rock-a-thon approached, we started receiving many requests from students/parents who wanted to know how much had been mailed in for them.  Instead of answering each request, I entered the mail-in numbers for each student in their CHARMS account.  They showed up under the fundraising section and were marked “cash”.  This information was only meant to show the current mail-ins and any donations received after that date were not entered.  Also, any donations that were brought in on the day of Rock-a-thon were not entered into CHARMS.

As per IRS rules and CCISD policies, we are not allowed to individually allocate fundraising efforts.  All donations must be used for the entire band and cannot offset any individual band fees or expenses.  The information I entered was only meant to show current donations since some students were trying to meet certain goals.

I have removed the entries from CHARMS for mail-in donations.  Any entries that remain were made on the CHARMS website and were placed there automatically when the donation was made.  Again, all fundraising money must be used to support the entire band and will not be credited to an individual.

Thank you,

Glen Santos
Treasurer, Clear Springs Band Booster Club